![]() ![]() If you join the meeting without seeming to know what it’s about or why you’re there, you can give other attendees a bad impression and make them feel that you’re wasting their time.Ī great approach is to use a shared document, like a Google doc, and use it for both the agenda and for taking meeting notes. It confirms that you should be part of this meeting in addition to helping you prepare for it.Īdditionally, once you know the agenda, you can prepare your speaking materials to match that agenda (if you are a speaker), jotting down questions you need clarified. If you are participating in a meeting, request an agenda if the meeting host invites you without one. You should share the agenda with all attendees before the meeting so that they can adequately prepare this ensures better participation. It also makes sure you don’t accidentally leave out important points. ![]() The agenda acts as a guide to ensure you discuss all points in order and in a reasonable amount of time. Without an agenda listing essential points to be discussed, your team might veer away from the meeting’s objective. Participants should turn their video on.Don’t interrupt other people or attempt to speak over them.Participants should mute their microphones when not speaking.Here are seven ground rules that you should incorporate in your virtual meetings: When everyone knows what to expect from a meeting, they can be more productive and courteous, communicate more effectively, and avoid distractions. To host an effective virtual meeting, it is important to have a set of ground rules for all participants. Virtual meetings enable remote workers across different time zones to hold daily stand-up meetings, weekly reviews, project presentations, and other events from the comfort of their home location. During the COVID-19 era, many companies have embraced the remote-work culture and increased their reliance on virtual meetings, using audio and video chat tools like Zoom, Google Meet, Skype, or Slack. ![]()
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